Privacy Pledge

Privacy Policy

We work hard to secure the Simplication website in order to protect your privacy. This Privacy Policy explains how personal information from you or about you may be received or collected by us, and is used or disclosed as a consequence of your activities on this site.

Simplication supplies technology, hosting, and related services to employers ("employers") to help them post jobs and manage applications from job seekers ("applicants") on-line. Personal and/or general information supplied by an applicant becomes part of the Simplication database, but it is not accessible by anyone other than the applicant, Simplication, and the employer(s) an applicant registers accounts with.

Applicants have the choice of registering or visiting Simplication. Under either option, they can view an employer’s job postings free of charge. Any person who visits Simplication is considered a "user" of Simplication.

By accessing, using and/or downloading materials from or sending and posting materials to Simplication, you are agreeing, on your own behalf, and as agent on behalf of any other person or entity who you represent, to the terms of this Privacy Policy and to the methods and the Terms of Use attached hereto for the collection, use or disclosure of your personal information as described here. Please review the Terms of Use before proceeding further.

Our site contains links to other Web sites over which we have no control. Simplication is not responsible for the privacy policies or practices of other Web sites you choose to visit through Simplication. We encourage you to review the privacy policies of those Web sites so you understand how they collect, use and share your information. This Privacy Policy applies solely to the information we collect on Simplication.

The Simplication website, its technical components (including the servers hosting the website), and Simplication’s employees are all located within Canada and adhere to Canadian privacy laws.

Your Information

In some areas of our Web site, Simplication requests or may request applicants to provide specific personal information, including: name, address, email address, telephone number, qualifications, experiences, education, resume, cover letter, supporting documents, credit card number, and any other information from which identity is evident or may be verified. In other areas, Simplication collects or may collect general information that is not unique such as Province, City and ZIP code. Sometimes we collect or may collect a combination of the two types of information. Examples of areas on Simplication where we collect personal or combined personal and general data are pages where you can open an account or fill out your application.

We may also gather certain information about the use of our site, for example, information about which areas are visited and the services accessed. Moreover, there is information about users’ computer hardware and software that is or may be collected by Simplication. This information can include without limitation; IP address, browser type, domain names, access times and referring Web site addresses.

Applicants may correct or update their Simplication application at any time. Moreover, applicants can make their application not visible to an employer at any time. In the event an application expires or is made not visible, we maintain an archival copy that will be accessible only by the applicant. If applicants mail us documents to scan and upload to their application we will store their documents for 30 days after scanning them and then shred them.

What We Do With Your Information

The information we gather on Simplication is used for the limited purpose of allowing applicants to search for jobs and electronically send their application to employers on Simplication. Applicants need to create a separate account for each employer they apply to on Simplication. Only those employers who an applicant creates an account for are given access to view, download and maintain information related to an applicant’s information. General non-personal information and technical information is used for the purpose of operating and improving the site. We may use contact information for the limited purpose of sending email, mail, or other communications with respect to the status of an applicant’s account or any technical issues that arise relating to the use of the site by an applicant.

Applicants may consent to receive email updates on Simplication, such as "job alerts" regarding recent job postings that match criteria the applicant selected. The nature and frequency of these messages will vary. An applicant who has consented to receive email updates may update their portfolio and remove their consent at any time.

Simplication is a division of Passion Inc. Personal information collected by Simplication is not used by Passion Inc. for any other purpose other than the purposes described above. Personal information is not shared between divisions of Passion Inc. Should Passion Inc. wish to use the personal information of a Simplication user, for any other purpose than as previously stated, Passion Inc. will ask for further consent from that user for the specific use of that information. That request and consent will be explicit. This privacy policy and the use of the Simplication website do not constitute further consent to use.

Simplication allows you to submit feedback. Should you choose to submit feedback, you are consenting to our contacting you by way of follow-up email or phone call to discuss your feedback. We may also ask for your permission to use your feedback for marketing purposes.

If you contact us (email, call, website submission, etc.) with a question regarding your account you are giving us permission to review your account to answer your question. We do not review accounts of users unless asked to do so by the user.

We do not disclose your personal information, combined personal and demographic information or information about your use of Simplication (such as the areas you visit or the services you access) to third parties, except as set forth in the following three subparagraphs.

  1. We may disclose such information only as is necessary to third parties who are employed by us or retained by us by contract to perform functions on our behalf, including the hosting of web servers, processing credit card transactions and providing customer service. The employees and independent contractors employed by us are governed by the privacy laws of Canada and by Simplication’s privacy policy.
  2. We may disclose such information if legally required to do so, if requested to do so by a governmental entity or if we believe in good faith that such action is necessary to: conform to legal requirements or comply with legal process; protect the rights or property of Simplication; prevent a crime or protect national security; or protect the personal safety of applicants or the public.
  3. We may disclose and transfer such information to a third party who acquires all or a substantial portion of Simplication's business, whether such acquisition is by way of merger, consolidation or purchase of all or a substantial portion of our assets. In addition, in the event Simplication becomes the subject of a bankruptcy proceeding, whether voluntary or involuntary, Simplication or its trustee in bankruptcy may sell, license or otherwise dispose of such information in a transaction approved by the bankruptcy court.

Simplication may also share collected anonymous information about visitors to our site (for example, the number of visitors per month) with its clients, partners and other third parties so they understand the kinds of visitors to Simplication and the use of the site.

Simplication supplies technology, hosting, and related services to employers to help them post jobs and manage applications on-line. Personal and/or general information supplied by an applicant becomes part of the Simplication database, but it is not accessible by anyone other than the applicant, Simplication, and the employer(s) an applicant registers accounts with to view his/her application and apply to jobs.


Simplication is a web-based software that enables applicants to search job postings free of charge, create an online application portfolio and electronically send their application portfolio to multiple jobs posted by an employer. In addition to the provisions of this Privacy Policy, the collection, use and distribution of the application is governed by the Terms of Use. There are two options available to applicants once their application is submitted into our on-line database:

  1. The application can be stored in our database and set to ‘not visible’ by the applicant so it is not searchable by the employer the applicant registered to apply to. Not allowing the application to be searchable means it can be used to apply for a job online, but the employer will not have access to search it through our application database.
  2. The application can be stored in our database and set to ‘visible’ by the applicant so it can be viewed by the employer the applicant has registered to apply to.

Once an applicant has made his/her application available to an employer through Simplication, Simplication cannot control how the employer uses the information. Applicants should check with specific employer’s privacy policies to ensure the use of information is limited to the purpose of obtaining employment. An applicant can remove his/her application from our searchable database at any time. However, employers who the applicant applied to may have retained a copy of their application in their own files or databases. We are not responsible for the retention, use or privacy of applications in these instances.

Use of Cookies

Simplication uses cookies to help personalize and maximize your online experience. A cookie is a text file that is placed on a user’s hard drive by a Web page server. Cookies are not used to run programs or deliver viruses to your computer. Cookies are uniquely assigned to your computer, and can only be read by a Web server in the domain that issued the cookie to you.

One of the primary purposes of cookies is to provide a convenience feature to save you time. The purpose of a cookie is to tell the Web server that you have returned to a specific page. For example, if a user registers for services, a cookie helps us to recall the specific information (such as user name, password and preferences). Because of our use of cookies, we can deliver faster and more accurate results and a more personalized site experience. When the user returns to the Simplication site, the information the user previously provided can be retrieved. We also use cookies to track click streams and for load balancing.

Users have the ability to ACCEPT or DECLINE cookies. Most Web browsers automatically ACCEPT cookies, but users can modify their browser setting to DECLINE all cookies if preferred. Alternatively, users may be able to modify the browser setting to notify the user each time a cookie is tendered and permit the user to ACCEPT or DECLINE cookies on an individual basis. If you choose to DECLINE cookies, however, it may hinder performance and negatively impact your experience on the Simplication Web site.

Use of Web Beacons

Simplication Web pages may contain electronic images known as Web beacons (sometimes called single-pixel gifs) that allow us to count users who have visited those pages. Web beacons are not used to access your personally identifiable information on Simplication. They are a technique we use to compile statistics about our Web site usage.

Web beacons collect only a limited set of information including a cookie number, time and date of a page view, and a description of the page on which the Web beacon resides.

Updating Your Information

Users may review, correct, update or change Simplication account information at any time. Simply log into your Simplication account, review your account information and edit it with the options provided.


Simplication has put in place reasonable technical and organizational measures designed to protect your personal information from accidental loss and from unauthorized access, use, alteration or disclosure. However, we cannot guarantee that unauthorized third parties will never be able to overcome those measures and use your personal information for improper purposes.

Changes to Privacy Policy

Simplication reserves the right to modify or supplement this Privacy Policy at any time. If we make any material change to this Privacy Policy, we will update this site to include such changes and notify users for 60 days on the home page of the website. If at any time, you have questions or concerns about Simplication's Privacy Policy, please feel free to email us at or call our Privacy Officer, Mark Laurie, at 416 932 8866 ext. 222.

Contact Information

Simplication is a division of Passion Inc.; located at 430-245 Eglinton Avenue East, Toronto, ON, M4P 3B7

We welcome your comments concerning this Privacy Policy. If you believe we have not adhered to this Privacy Policy, please contact us at or call our Privacy Officer, Mark Laurie, at 416 932 8866 ext. 222. We will do our best to respond to your issue within a reasonable time frame.

Thank you for using Simplication.

Updated November 7, 2011